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Best Practices

7 Apps to Simplify Every Teacher's Workflow

Sasha Rosman

Integrating innovative tools and advanced technologies has become paramount to enhancing the teaching experience. Beyond enriching instruction quality and fostering student engagement, these tools are pivotal in streamlining educators' workflows. By leveraging the power of carefully curated applications, teachers can navigate the complexities of their profession with newfound ease and efficiency without compromising on the caliber of education delivered.

This article delves into educational apps, highlighting seven indispensable tools for revolutionizing classroom management, lesson planning, grading, and beyond.

Tome App: Top presentation apps for educators

Tome is a versatile presentation app designed to streamline the creation of engaging visual content for educators. Teachers can craft dynamic presentations with Tome to captivate their students and enhance learning experiences.


The app offers a user-friendly interface and a range of features tailored to meet the specific needs of educators, including:

  • Generative presentations: Tome's AI revolutionizes presentation creation by generating multimedia-rich drafts based on detailed prompts provided by educators. Teachers can fine-tune each page or generate the outline, saving time and effort in crafting engaging content.
  • Layout automation: With Tome's intelligent and flexible design system, educators can create stunning presentations with minimal effort. The app ensures that every slide looks polished and professional, allowing teachers to focus on delivering impactful lessons.
  • AI Text generation: Tome simplifies updating presentation content with its AI-powered text generation feature. Whether making small tweaks or significant updates, educators can quickly generate new text, edit it, or request rewrites in a specific style, ensuring clarity and coherence throughout the presentation.
  • Charts & drawing: Tome empowers educators to illustrate ideas and convey complex concepts effectively with data. By tapping into Tome's AI, teachers can generate presentations with charts as strong starting points, enhancing their presentations' visual appeal and storytelling capabilities.

Miro: Top visualization apps for educators

Miro is a versatile collaboration and visualization platform that empowers educators to create, share, and collaborate on charts, graphs, and tables seamlessly.


Tailored to the needs of educators, Miro offers a range of functionalities designed to enhance teaching and learning experiences:

  1. Collaborative data visualization: Miro facilitates collaborative data visualization, allowing teachers and students to work together in real time to create and analyze charts, graphs, and tables. This fosters active participation and engagement in classroom activities.
  2. Interactive whiteboards: Miro's interactive whiteboards allow educators to organize and present data visually, making complex concepts more accessible and engaging for students. Teachers can easily create mind maps, flowcharts, and diagrams to aid comprehension.
  3. Template library: Miro provides a rich library of pre-designed templates for various charts, graphs, and tables, making it easy for educators to get started and customize visualizations to suit their lesson objectives.
  4. Integration with educational tools: Miro seamlessly integrates with popular educational tools and platforms, allowing educators to import data from spreadsheets, documents, and presentations, enhancing the versatility and usability of visualizations.
  5. Real-time collaboration: Miro enables real-time collaboration among teachers and students. It facilitates brainstorming sessions, group projects, and peer feedback on visualizations, promoting collaboration and critical thinking skills.

It is paramount that educators and institutions continuously adapt and innovate to enhance learning experiences and outcomes. Recognizing this need, the "Deep Sea Islands of Innovation" event is a prime opportunity for educators to explore the currents of educational innovation.

Date: May 10, 2024

Hosted collaboratively by XJTLU in China and the University of Liverpool, this festival is more than just a conference; it is a vibrant hub for global collaboration designed to connect educators, educational developers, and learning technologists worldwide. The event promises a day filled with interactive sessions that share innovative educational practices and invite participants to co-create an imagined future of education.

By connecting with peers from diverse cultural and professional backgrounds, educators will enhance their cultural awareness, resilience, and compassion — essential qualities guiding their students through the sea of knowledge.

Registration and more information about the schedule are available on the event website.

SpatialChat: Top virtual classroom apps for educators

SpatialChat is an innovative platform facilitating interactive and engaging online classes through spatial video conferencing.

Unlike standard video conferencing tools, SpatialChat recreates the dynamics of physical classrooms through spatial video conferencing. Participants are placed in spatially aware virtual rooms. This spatial awareness enables natural interactions and engagement among students, mimicking the collaborative atmosphere of in-person learning.

Educators can customize virtual spaces within SpatialChat to suit different teaching activities, from lectures to group discussions, fostering dynamic and interactive learning experiences.

Tailored to the needs of educators, SpatialChat offers a range of functionalities designed to enhance organization and collaboration in virtual classrooms:

  1. Spatial video conferencing: SpatialChat recreates the experience of physical classrooms by organizing participants into spatially-aware virtual rooms. This allows educators to conduct online classes in a structured and immersive environment, fostering natural student interactions and engagement.
  2. Customizable virtual spaces: Educators can create virtual spaces within SpatialChat, such as lecture halls, discussion rooms, and group work areas, to accommodate different teaching activities and formats. This flexibility enables teachers to design virtual classrooms that suit their lesson objectives and teaching styles.
  3. Interactive tools and features: SpatialChat offers a variety of interactive tools and features like Miro, YouTube, and Google apps to facilitate communication and collaboration in virtual classrooms. These include screen sharing, whiteboarding, chat, and emoji reactions, allowing educators to engage students in dynamic and interactive learning experiences.
  4. Audience management: SpatialChat provides tools for educators to manage audience participation and interactions during online classes. Teachers can easily move between virtual rooms, moderate discussions, and control access to content, ensuring students' smooth and organized learning experience.

Padlet: Top organization apps for educators

Padlet is a versatile digital canvas that empowers educators to organize, collaborate, and share content seamlessly within the classroom.


Geared towards enhancing classroom organization, Padlet offers a range of functionalities tailored to the needs of teachers:

  1. Digital bulletin boards: Padlet serves as a digital bulletin board where teachers can post announcements, assignments, resources, and important dates for students to access anytime, anywhere.
  2. Collaborative workspace: Padlet's collaborative features allow educators to create interactive spaces where students can contribute ideas, share insights, and collaborate on projects in real-time, fostering teamwork and engagement.
  3. Content curation: Padlet allows teachers to curate and organize multimedia content such as videos, images, documents, and web links in one centralized location, making it easy for students to access and reference course materials.
  4. Feedback and assessment: Padlet enables teachers to collect feedback and assess student understanding through customizable polls, quizzes, and discussion boards, providing valuable insights into student learning progress and comprehension.
  5. Integration with educational tools: Padlet seamlessly integrates with a variety of educational tools and platforms, allowing teachers to embed content from Google Drive, YouTube, Microsoft Office, and more. This enhances the versatility and functionality of classroom organization.
Alternative platforms:
- Google Classroom
- Seesaw
- Notion

Moodle: Top Learning Management Systems (LMS) for educators

Moodle is a widely used open-source learning management system (LMS) that provides educators with a comprehensive platform for delivering online courses, managing course materials, and engaging students in virtual learning environments.


Tailored to the needs of educators, Moodle offers a range of functionalities designed to enhance teaching and learning experiences:

  1. Course management: Moodle allows educators to create and manage online courses, organize course materials, and set up assignments, quizzes, and discussions, providing a structured and interactive learning experience for students.
  2. Content delivery: With Moodle, educators can upload and share course content such as documents, videos, and presentations, making it accessible to students anytime, anywhere. The platform supports various file formats and media types, ensuring flexibility in content delivery.
  3. Assessment and feedback: Moodle offers tools for creating and administering quizzes, assignments, and assessments, as well as providing feedback and grading to students. Educators can customize assessment settings, track student progress, and generate reports to assess learning outcomes effectively.
  4. Collaboration and communication: Moodle facilitates collaboration and communication among students and teachers through discussion forums, messaging, and group activities. Educators can create virtual classrooms where students can interact, collaborate on projects, and participate in discussions.
  5. Customization and integration: Moodle is highly customizable, allowing educators to tailor the platform to their teaching needs and preferences. It supports integration with third-party tools and plugins, enabling educators to enhance the functionality of their online courses.

Otter AI: Top voice note apps for educators

Otter AI is an innovative voice note app that utilizes advanced artificial intelligence to transcribe spoken words into text accurately and efficiently.

source: YouTube

Tailored to the needs of educators, Otter AI offers a range of functionalities designed to enhance productivity and organization:

  1. Real-time transcription: Otter AI transcribes voice recordings in real time, allowing educators to capture lectures, meetings, and brainstorming sessions precisely and clearly. This feature enables teachers to focus on engaging with students rather than taking detailed notes.
  2. AI-Powered transcription: With its AI-powered transcription technology, Otter AI accurately captures spoken words and identifies speakers, even in noisy environments. This ensures that educators can easily review and reference recorded conversations and lectures.
  3. Searchable and shareable notes: Otter AI organizes transcribed notes into searchable and shareable documents, making it easy for educators to find specific information and collaborate with colleagues or students. Teachers can also export notes in various formats for further analysis or distribution.
  4. Collaborative note-taking: Otter AI supports collaborative note-taking, allowing multiple users to simultaneously contribute to and edit transcribed notes. This feature promotes teamwork and facilitates knowledge sharing among educators and students.
  5. Integration with educational tools: Otter AI integrates seamlessly with popular educational tools and platforms, enabling educators to sync transcribed notes with their preferred productivity apps, cloud storage services, and learning management systems.

Typeform: Top survey apps for educators

Typeform is a versatile survey platform that empowers educators to gather feedback, assess student understanding, and conduct research effectively.


Tailored to the needs of teachers, Typeform offers a range of functionalities designed to enhance survey creation and administration:

  1. Interactive surveys: Typeform enables educators to create interactive and engaging surveys using customizable question types, including multiple-choice, open-ended, and rating scales. This encourages active participation and ensures that survey responses are thorough and insightful.
  2. Visual customization: With Typeform's intuitive design interface, educators can customize the look and feel of their surveys to reflect their personal branding or match their classroom theme. This creates a professional and cohesive survey experience for respondents.
  3. Logic branching: Typeform offers logic branching and conditional logic features that allow educators to tailor survey questions based on respondents' previous answers. This ensures that surveys are relevant and targeted, providing more accurate and actionable insights.
  4. Data analysis: Typeform provides built-in analytics tools that allow educators to analyze survey responses in real time, track trends over time, and gain valuable insights into student perceptions, attitudes, and learning outcomes.
  5. Integration with educational platforms: Typeform seamlessly integrates with popular educational platforms and tools, such as learning management systems and productivity apps, allowing educators to streamline the survey creation and administration process.